Ava Romero
Emailing golf coaches can be a daunting task, especially with the knowledge that coaches receive hundreds of emails from prospective players each year. However, there are several ways to stand out from the crowd and make a good first impression. Firstly, it is important to personalise your email and avoid using a generic template. Coaches want to see that you have done your research and are genuinely interested in their programme. Your email should include an introduction about yourself, your background, and any notable achievements or results. It should also express your interest in the school and explain how you can contribute to their golf team. It is also beneficial to attach any relevant videos, schedules, or documents that showcase your abilities and provide an insight into your upcoming availability.
| Characteristics | Values |
|---|---|
| Time of sending | Between 4-7 pm local time in the evenings; mid-week; avoid Mondays |
| Time of year | Summer and winter months |
| Subject line | Short and sweet, ideally 50-75 characters; include name, year, GPA, ACT score, etc. |
| Content | Clear, personalised, meaningful, and concise; introduce yourself and give some highlights or results; answer why you want to go to that school and what you can bring to the team; include upcoming schedule and video of you playing |
| Recipients | Both head and assistant coaches, addressed individually |
| Persistence | Be persistent in your communication and continue to update coaches on your progress via email |
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What You'll Learn
Best times to email golf coaches
When it comes to emailing golf coaches, there are a few things to keep in mind to ensure your message is well-received and has the desired impact. Firstly, it's important to consider the coaches' schedules and choose an appropriate time to reach out. Here are some tips to determine the best times to email golf coaches:
Days of the Week
Avoid Mondays, as coaches are usually catching up on emails and other office work from the weekend. Mid-week days, such as Tuesdays, Wednesdays, and Thursdays, are generally better options. This gives coaches a chance to settle in after the weekend and creates a better opportunity for your email to be noticed.
Time of Day
Evening hours tend to be preferable, with 4-7 p.m. local time being the sweet spot. Coaches may have more time to devote to recruiting-related tasks during this period, increasing the likelihood of a timely response.
Seasonal Considerations
The golf season typically runs during the fall and spring. During these busy periods, coaches are often travelling to tournaments and may not have as much time for recruiting matters. Aim for the summer and winter months when their schedules are relatively calmer, and they are more likely to be in the office.
Tournament Schedules
Keep an eye on the golf team's tournament schedule. Avoid emailing when they are likely to be travelling or competing. Checking the team's calendar and staying updated with their results can help you time your emails appropriately.
Persistence and Follow-up
Don't be discouraged if you don't receive an immediate response. Coaches receive numerous emails from prospective players, so thoughtful persistence is key. Update coaches on your tournament results and notable achievements. If you've sent an initial email, consider following up with additional emails to maintain their interest and showcase your dedication.
Remember, while timing your emails is important, the content of your message is also crucial. Personalize your emails, showcase your skills and achievements, and express your interest in their programme. By combining strategic timing with well-crafted messages, you'll increase your chances of making a great impression on golf coaches.
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Subject line advice
The subject line of your email to a golf coach is crucial in getting them to open and read your message. College coaches are busy and receive hundreds of emails from prospective players every year, so you need to make your subject line stand out. Keep it short and sweet, between 50 and 75 characters, as lengthy subject lines tend to get cut off when read on a phone.
A good formula for a subject line is to include your full name, graduation year, and some key stats or scores. For example, " [Name], [Graduation Year], [GPA], [ACT Score], [Video]." You could also include your height, as in this example: "6'2" Quarterback, Class of 2027: Jake Swift, Dallas TX, See Highlights."
Another approach is to lead with your key stats, followed by your name and graduation year, e.g., "2026 Freestyle/Butterfly: Sophia Smith, 4.0 GPA, 32 ACT, 6'0\"." This format is especially good if you have impressive stats or scores that will catch the coach's eye.
Remember, the subject line is just the beginning. Make sure you also craft a personalised email that answers the question: "Why do you want to go to that school and what can you bring to that coach's golf team?"
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What to include in the email
When emailing a golf coach, there are several things you should keep in mind to make a good first impression. Firstly, it's important to personalise your email and avoid using a generic template. College coaches want to see your interest in and knowledge about their program, so be sure to do your research and tailor your email accordingly. Include specific details about the school, such as its location and academic profile, to show that you've done your homework.
Introduce yourself and provide a summary of your golf and academic background, highlighting any impressive results or finishes that you are proud of. Be sure to attach your resume, which should include a table of your golf scores from the past 3-4 years, as well as any other relevant statistics or achievements. If you have swing videos or other video content, include them as coaches are more likely to open emails with video attachments.
Express your interest in being recruited by answering the question, "Why do you want to join this golf team?" Be specific about what the school offers that appeals to you, such as its size, location, or areas of specialty. You can also mention any upcoming events or tournaments you'll be participating in, so the coach can plan to watch you play in person. It's a good idea to include your schedule and the contact information of your current coach, who they may reach out to for more insights about you.
Finally, keep your email concise and clear, with a catchy and concise subject line that includes your name, standout details, and any attachments or video content. Sending your email between 4-7 pm local time in the evenings is ideal, and it's best to avoid Mondays when coaches are typically catching up on weekend emails.
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How to make your email stand out
Firstly, it is important to remember that coaches receive hundreds of emails from prospective players every year. Therefore, to make your email stand out, it needs to be concise, personalised, and meaningful. Here are some tips to achieve that:
Timing is key
Avoid Mondays and the golf season when coaches are at their busiest. Mid-week evenings between 4-7 pm local time are ideal. During the summer and winter months, coaches tend to have more time to deal with recruiting matters.
Address it to both coaches
College golf teams usually have a head coach and an assistant coach. Address both of them individually in your email.
Subject line
Keep the subject line short and catchy, ideally between 50-75 characters. Include your full name, graduation year, and any standout details, such as your GPA or tournament results.
Personalise the email
Avoid sending the same template to multiple coaches. Tailor your email to each coach and program. Show your interest and knowledge about their program by including specific details such as the school's location or areas of specialty.
Make it concise
Keep your email concise and to the point. Focus on introducing yourself, expressing your interest in the program, and providing concrete details and data that showcase your abilities.
Include attachments
Attach your resume, tournament schedule, and any relevant videos or documents. Videos are more likely to be opened by coaches. You can also include your current coach's contact information and your NCSA Profile link.
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Following up
Timing is Key
When following up, it's important to maintain a consistent cadence without being too pushy. Wait at least a week or two after your initial email before sending a follow-up. This gives the coach time to respond and shows that you're respectful of their time. Additionally, consider the coach's schedule and try to avoid following up during their busy seasons, such as fall and spring when they are likely to be travelling to tournaments.
Persistence Pays Off
Don't be discouraged if you don't hear back from the coach right away. College golf coaches receive numerous emails from prospective players, so it's easy for your message to get lost in their inbox. Sending thoughtful and persistent follow-ups at appropriate intervals can help you stand out and show your dedication.
Personalize Your Message
As with your first email, make sure your follow-up messages are personalized for each coach. Reference specific aspects of their program that appeal to you and explain why their school is a good fit for you. This demonstrates your genuine interest and helps you build a connection with the coach.
Provide Updates and Highlights
Use your follow-up emails to provide updates on your recent tournament results, academic achievements, and other relevant highlights. Share any improvements or accomplishments since your last communication. This not only showcases your progress but also gives the coach new information to consider.
Attach Videos and Documents
Include attachments or links to videos, schedules, or other supporting documents mentioned in your emails. Visual content, such as swing videos, can give coaches a better sense of your abilities and increase their interest. Don't forget to attach your resume and any other relevant materials that showcase your skills and qualifications.
Express Gratitude
Remember to express your gratitude for the coach's time and consideration. Thank them for their attention and let them know you appreciate their response, even if it's a rejection or if you haven't heard back from them. Maintaining a respectful and positive tone in your communications goes a long way.
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Frequently asked questions
It is recommended to email coaches during the summer and winter months, as they will have more time to deal with recruiting matters. The best time of day to contact a coach is between 4-7 pm local time in the evenings. Avoid Mondays, as this is when coaches will be catching up on work from the weekend.
You can search for the coach's contact information on the athletic department website of the school. If the information is not listed, you can try searching for the coach by name in the school directory. Alternatively, you can purchase a list of college golf coaches' contact information from a sports database website.
Your email should include a clear and personalised subject line that catches the coach's eye. In the body of the email, introduce yourself and provide some highlights or results that you are proud of. Answer the question of why you want to go to that school specifically, and express your interest in being recruited. Include a summary of your golf and academic background, a resume, and your upcoming schedule. You can also attach any relevant videos or documents.
Personalise and customise your email to show your interest in and knowledge about the program. Include specific details and concrete achievements that demonstrate how you can contribute to their program. You can also include a standout detail, such as a lightning-fast 40-yard dash time or an impressive GPA.
